The UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.

Good practice for ROPAs

Your organisation’s ROPA includes links to other relevant documentation, such as contracts or records as a matter of good practice.

Ways to meet our expectations:

  • The ROPA also includes, or links to, documentation covering:
    • information required for privacy notices, such as the lawful basis for the processing and the source of the personal data;
    • records of consent;
    • controller-processor contracts;
    • the location of personal data;
    • DPIA reports;
    • records of personal data breaches;
    • information required for processing special category data or criminal conviction and offence data under the Data Protection Act 2018 (DPA 2018); and
    • retention and erasure policy documents.

Can you answer yes to the following questions?

  • Are staff aware of the need to identify a lawful basis for processing personal data?
  • Can they identify an appropriate lawful basis?
  • Are they aware of the additional requirements to protect special category and criminal offence data?