The UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.

Before your event

You should be clear, open and honest with people about what you are doing with their personal information.

What this could look like in practice:

  • Share your privacy notice on your website, on social media or email it alongside any event information.
  • Put up posters around your venue’s entrance.


During your event

Please follow the government guidance for your part of the UK to determine whether you need to carry out a purely visual check, or a digital scan to check a person’s COVID status (also referred to as a COVID pass). If you need to carry out a digital check, you should use your nation’s official government app to check people’s status.

What this could look like in practice:

  • If you’re carrying out a digital check:
  • Don’t create any of your own lists or records with your customers’ status.
  • Make sure staff can answer questions about how data will be used, what information is being checked and whether any data is being stored.


After your event

It’s important you keep up-to-date with the latest advice from government and our data protection advice.

What this looks like in practice

  • Check your government’s COVID-19 guidance pages for the latest advice.
  • Bookmark the ICO’s COVID-19 hub for our latest advice on data protection and COVID-19.

If you need more help you can find helpful advice on our ‘Vaccination and COVID status checks’ guidance page.