On this page
- Purpose and legal basis for processing
- What we need
- Why we need it
- What we do with it
- How long we keep it
- What are your rights?
- Do we use any data processors?
- Transfer of personal data
Our purpose for collecting this information is so we can facilitate the event and provide you with an acceptable service.
The lawful basis we rely on to process personal data of delegates, exhibitors and staff is Article 6(1)(e) of the GDPR, which allows us to process personal data when this is necessary to perform our public tasks as a regulator.
The lawful basis we rely on for processing delegates, exhibitors and staff personal data about dietary or access requirements is consent under article 6(1)(a) of the GDPR and under article 9(2)(a) as this type of information is classed as special category data.
We need your contact information including your organisation’s name and, if offered a place, information about any dietary requirements or access provisions you may need.
Categories of personal data we collate for the conference:
Delegate / exhibitor / employee name and contact details, dietary and access needs, payment details, images and audio.
We also live stream and record the session in the main auditorium.
We use this information to facilitate the event and provide you with an acceptable service. We also need this information so we can respond to your queries concerning the conference.
If you are not successful in securing a place, we’ll let you know and offer to hold your details on a reserve list in case a place becomes available.
We don’t publish delegate lists for events.
For information about how long we hold personal data, see our retention schedule.
We rely on your consent to process the special category data you give us. This means you have the right to withdraw your consent at any time. If you do that, we’ll update our records immediately to reflect your wishes.
For more information on your rights, please see ‘Your rights as an individual’.
Yes – we use data processors to help facilitate the events who process information in line with our instructions.
We use Picturewise for filming at the event.
Payment for the event is administrated by SEE tickets – Please see their privacy notice. If you pay by cheque your information is processed by the finance department at the ICO.
The privacy notices of our other suppliers are available from our DPPC microsite.
We are live streaming the sessions from the main auditorium. Audio and images are transferred via a US server.
Cameras will be focused on the presenting panel. We do not intend to collect the personal data of delegates as part of this streaming. If you choose to interact with the panel, to ensure that your personal data is not captured please do not give your name or your organisation, a sector will suffice.