Training and awareness
It is important that all staff are trained in FOI procedures. The level of staff training might depend on their role. However all staff should be trained in how to recognise a request, what to do if you receive a request and, if the role requires it, how to complete a request. All staff should also be aware of the timescales for completion of a request and their role in meeting the requirements set out under FOIA. Once training has been delivered, refresher training should be provided to staff on a regular basis to ensure their knowledge is up to date.
This module makes you think about and understand how your training is provided and how you make colleagues aware of their FOI responsibilities.
All questions are mandatory.
Criteria
Good:
- All staff know how to recognise a request and what to do with it in order to comply with the statutory timescales.
- Generic FOI training is delivered to all members of staff.
- Specific FOI training is delivered to staff with responsibility for handling requests for information.
- Ad-hoc updates and refresher training is delivered to all staff on a regular basis.
- Training and supporting documents are regularly reviewed and updated.
- The public authority has a planned approach to covering for absence of FOI staff.
Adequate:
- Most staff know how to recognise a request and what to do with it in order to comply with the statutory timescales.
- Generic FOI training is delivered to relevant members of staff.
- Ad-hoc updates and refresher training is provided to relevant members of staff.
- Training and supporting documents are occasionally reviewed and updated.
- The public authority is able to make adjustments to cover for FOI staff absence.
Unsatisfactory:
- Only FOI staff can recognise a request and are aware of the statutory timescales.
- Little or no FOI training provided.
- Refresher training is rarely or never given.
- Training and supporting documents are rarely reviewed and updated.
- There are limited contingency plans for covering FOI staff absence.