The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.

Reasons/purposes for processing information

We process personal information to enable us to provide a service for the registration of Births, Deaths, Marriages and Civil Partnerships.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

• personal
• family details
• lifestyle and social circumstances
• financial details
• goods or services provided
• employment and education details
• business activities of the individual
• details of enquiry or complaint
• licences and certificates held

We also process sensitive classes of information about offences and alleged offences.

We process personal information about:

• customers
• members of the public whose birth, death, marriage or civil partnership is or to be recorded
• church contacts and ministers of religion
• suppliers
• complainants and enquirers
• holders of public office,
• offenders and suspected offenders

Who the information may be shared with

We sometimes need to share the personal we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we share information with:

• customers
• family, associates and representatives of the person whose personal data we are processing
• police forces
• healthcare social and welfare organisations
• local and central government
• employees
• prosecuting authorities
• courts, coroners
• registrar general, registrar general for Scotland
• embassies
• clergy and ministers

Transfers

It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act.