- Research commissioned by the ICO reveals that 70% of the public would find it intrusive to be monitored by an employer
- Any monitoring must be fully compliant with data protection law
- ICO has today published guidance for employers on monitoring workers lawfully, transparently and fairly
The Information Commissioner’s Office (ICO) is calling on organisations to consider both their legal obligations and their workers’ rights before they implement any monitoring in the workplace.
With the rise of remote working and developments in the technology available, many employers are looking to carry out checks on workers. The ICO has today published guidance to help employers fully comply with data protection law if they wish to monitor their workers.
New research commissioned by the ICO reveals that almost one in five (19%) people believe that they have been monitored by an employer. If monitoring becomes excessive, it can easily intrude into people’s private lives and undermine their privacy. Over two thirds (70%) of people surveyed by the ICO said they would find monitoring in the workplace intrusive and fewer than one in five (19%) people would feel comfortable taking a new job if they knew that their employer would be monitoring them.
Aimed at employers across both the public and private sector, the new guidance provides clear direction on how monitoring can be conducted lawfully and fairly. As well as outlining legal requirements, it also includes good practice advice to help employers build trust with their workers and respect their rights to privacy.
Emily Keaney, Deputy Commissioner - Regulatory Policy at the Information Commissioner’s Office, says:
“Our research shows that today’s workforce is concerned about monitoring, particularly with the rise of flexible working - nobody wants to feel like their privacy is at risk, especially in their own home.
“As the data protection regulator, we want to remind organisations that business interests must never be prioritised over the privacy of their workers. Transparency and fairness are key to building trust and it is crucial that organisations get this right from the start to create a positive environment where workers feel comfortable and respected.
“We are urging all organisations to consider both their legal obligations and their workers’ rights before any monitoring is implemented. While data protection law does not prevent monitoring, our guidance is clear that it must be necessary, proportionate and respect the rights of workers. We will take action if we believe people’s privacy is being threatened.”
Monitoring can include tracking calls, messages and keystrokes, taking screenshots, webcam footage or audio recordings, or using specialist monitoring software to track activity.
If an organisation is looking to monitor workers, it must take steps including:
- Making workers aware of the nature, extent and reasons for monitoring.
- Having a clearly defined purpose and using the least intrusive means to achieve it.
- Having a lawful basis for processing workers data – such as consent or legal obligation.
- Telling workers about any monitoring in a way that is easy to understand.
- Only keeping the information which is relevant to its purpose.
- Carrying out a Data Protection Impact Assessment for any monitoring that is likely to result in a high risk to the rights of workers.
- Making the personal information collected through monitoring available to workers if they make a Subject Access Request (SAR).
The guidance provides an overview of how data protection law applies to the processing of personal data for monitoring workers. It also considers specific types of monitoring practices, including the use of biometric data to monitor timekeeping and attendance.
Notes to editors
Key findings from the research
Respondents were asked three questions:
- Do you or do you not believe you have been monitored in any of the following ways by either a current or former employer?
- Would or would you not find it intrusive for an employer to monitor you in any of the following ways?
- To what extent would you feel comfortable or uncomfortable taking a new job where you knew that your employer would monitor you in any of the following ways?
Ways of monitoring:
- Monitoring your work emails, files, calls or messages
- Monitoring your timekeeping, access or clocking in/out
- Monitoring internet activity or keystrokes
- Taking screenshots or webcam footage
- Using monitoring software or productivity tools
- Recording audio or video
- Tracking your location while you work
- Monitoring your personal phone or other personal device
- Monitoring your social media channels
The results found that:
- 19% of the public believe they have been monitored by a current or former employer. This includes 23% of 18-24s, 25% of 25-34s, and 11% of 55+.
- Of those who believe they have been monitored, monitoring timekeeping and access was the most common practice at 40%, followed by monitoring emails, files, calls or messages at 25%.
- Taking screenshots or webcam footage was the least common practice at 10%.
- 70% of the public would find it intrusive to be monitored by an employer in any way. 21% would not find it intrusive to be monitored by an employer in any way.
- Young people (18-24s) are least likely to find monitoring intrusive at 60% intrusive/28% not intrusive, while older people (55-64s) are most likely to find monitoring intrusive at 76% intrusive/17% not intrusive.
- 63% of workers earning under £19,999 are likely to find monitoring intrusive, compared to 72% of workers earning £40,000+.
- Monitoring personal devices is considered the most intrusive practice at 83%, followed by recording audio and video (78%) and taking screenshots or webcam footage (77%). Monitoring timekeeping and access is considered the least intrusive practice, with 47% finding it intrusive.
- 57% of the public would feel uncomfortable taking a new job if they knew that their employer would be monitoring them. 19% of the public would feel comfortable taking a new job if they knew that their employer would be monitoring them.
- Men are more likely to feel comfortable at 22% compared to women at 16%. Young people (18-24s) are more likely to feel comfortable at 26%, compared to older people (55+) at 14%.
Survation surveyed 1,012 UK adults aged 18+ between 1-3 August. Data were weighted to the profile of all adults in the UK aged 18+. Survation is a member of the British Polling Council and abides by its rules.
About the ICO
The Information Commissioner’s Office (ICO) is the UK’s independent regulator for data protection and information rights law, upholding information rights in the public interest, promoting openness by public bodies and data privacy for individuals.
The ICO has specific responsibilities set out in the Data Protection Act 2018 (DPA2018), the United Kingdom General Data Protection Regulation (UK GDPR), the Freedom of Information Act 2000 (FOIA), Environmental Information Regulations 2004 (EIR), Privacy and Electronic Communications Regulations 2003 (PECR) and a further five acts and regulations.
The ICO can take action to address and change the behaviour of organisations and individuals that collect, use, and keep personal information. This includes criminal prosecution, non-criminal enforcement and audit.
To report a concern to the ICO telephone call our helpline on 0303 123 1113, or go to ico.org.uk/concerns.