Management Board

We publish the minutes of our Management Board meetings on this page, and we also publish the papers from these meetings whenever appropriate.

18 September 2023

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. Regulatory Behavioural Change – at the time of the meeting this item was not for publication
   2. Approach to regulating AI – at the time of the meeting this item was not for publication
5. Discussion items continued
   1. Data Protection law reform update – this was an oral item
   2. Modern Slavery Statement - at the time of the meeting this item was not for publication
6. Performance reports
   1. Our performance information is available at this page Management Board Scorecards
   2. ICO25
      1. ICO 25 progress update - at the time of the meeting this item was not for publication
      2. Digital, Data and Technology (DDaT) Infrastructure Project Review Paper - at the time of the meeting this item was not for publication
      3. Project Deep Dive- prioritisation framework - at the time of the meeting this item was not for publication
      4. Project Deep Dive – SAR Tool project update and next steps
7. Update from Committees
   1. Update from Regulatory Committee Chair – this was an oral item
   2. Committee member ship update – chair update - at the time of the meeting this item was not for publication
8. Management accounts
   • Monthly management accounts
9. Any other urgent business – this was an oral item

10 July 2023

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   • Data Protection and Digital Information (DPDI) Bill update – at the time of the meeting this item was not for publication
   • Social Media Startegy– at the time of the meeting this item was not for publication
   • Strategic accommodation planning – at the time of the meeting this item was not for publication

5. Performance reports
   • ICO 25 progress update– at the time of the meeting this item was not for publication
   • SME Data Essentials– at the time of the meeting this was not for publication
   • Contact Centre Scheduling– at the time of the meeting this was not for publication

7. Update from Committees
   • Audit and Risk Committee - this was an oral item
   • People Committee – this was an oral item
   • Regulatory Committee – this was an oral item
8. Any other urgent business – this was an oral item

15 May 2023

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. Annual report and financial statements
   2. EDI objectives
   3. Data protection law reform update – this was an oral item
5. Performance reports
   1. ICO Management Board scorecard. Our performance information is available at this page Management Board Scorecards
   2. ICO 25 delivery update - at the time of the meeting this item was not for publication
6. Management accounts. Our financial information is available at this page Monthly management accounts
7. Update from recent committee meetings
   1. Update from Audit and Risk Committee Chair – this was an oral item
   2. Update from People Committee Chair – this was an oral item
   3. Update from Regulatory Committee chair – this was an oral item
8. Any other urgent business – this was an oral item

24 April 2023

1. Introduction and apologies – this was an oral item
2. Declarations of Interest
3. Overview of regulatory work under the lens of Regulatory Action & Activity corporate risk (R90) – at the time of the meeting this item was not for publication
4. PACE and Operation Calder lessons learned – at the time of the meeting this item was not for publication
5. Guidance during law reform – at the time of the meeting this item was not for publication
6. SME Data Essential pilot evaluation and lessons learned – at the time of the meeting this item was not for publication
7. Current and emerging high profile regulatory activity – this is an oral item
8. Messages for Management Board – this is an oral item
9. Any other urgent business – this was an oral item

20 March 2023

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. Parliamentary Strategy – at the time of the meeting this item was not for publication
   2. Annual budget 2023-24
5. January income and expenditure reports
   1. Monthly management accounts
6. Discussion items continued
   1. Risk appetite review – at the time of the meeting this item was not for publication
   2. Management Board work programme
   3. Regulatory Committee terms of reference
7. Performance reports
   1. Management Board scorecard Q3
   2. Our performance information is available at this page Management Board Scorecards
   3. ICO25 delivery update - at the time of the meeting this item was not for publication
8. People Committee update – this was an oral item
9. Any other urgent business – this was an oral item

23 January 2023

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   • ICO 25 – progress update – this was an oral item
   • Digital Regulation Cooperations Forum (DRCF) performance stocktake – at the time of the meeting this item was not for publication

4.3  ICO governance reform update– at the time of the meeting this item was not for publication

5. Performance reports

• • ICO 25 Dashboard – at the time of the meeting this was not for publication
  • Our performance information is available at this page Management Board Scorecards

6. Update from Audit and Risk Committee Chair - this was an oral item
7. Finance

• • Monthly management accounts
  • Financial scenario planning for 2023/24– at the time of the meeting this was not for publication
  • Review of Data Protection fee model– at the time of the meeting this was not for publication

8. Any other urgent business – this was an oral item

21 November 2022

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. Corporate Risk Register Annual Report – at the time of the meeting this item was not for publication
   2. Communications Approach and Strategy – at the time of the meeting this item was not for publication
   3. ICO and PACE Teams – at the time of the meeting this item was not for publication
5. Performance reports
   • Our performance information is available at this page: Management Board Scorecards available at this link
   • FOI Change and Transformation Plan
   • Progress towards achieving IRSP
6. People Committee update – this was an oral item
7. Update from Audit and Risk Committee Chair - this was an oral item
8. Finance      
   • Monthly management accounts
9. Any other urgent business – this was an oral item

3 October 2022

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. ICO25 “call for views” survey response
   2. ICO25 moving from strategy development to successful execution – at the time of the meeting this item was not for publication
   3. Modern Slavery Statement – the document is available at this link
   4. Adjustments to Committee Terms of Reference. Current Committee terms of reference are available at this link
5. Finance
   • Monthly management accounts
6. Any other urgent business
   • SME Hub - this was an oral item

18 July 2022

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. ICO25 Plan- progress update – oral update
   2. Data Protection Reform Update – at the time of the meeting this item was not for publication
   3. Regulatory Committee- terms of reference
   4. Management Board Terms of Reference and work programme
5. Performance reports
   • Progress towards achieving the IRSP- at the time of the meeting this item was not for publication
   • Performance, continuous improvement and change
6. People Committee update- this was an oral item.
7. Update from Audit and Risk Committee Chair- this was an oral item
8. Finance-
   1. May income and expenditure report- at the time of the meeting this item was not for publication.
9. Any other urgent business – this was an oral item

16 May 2022

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. People Committee and Remuneration Advisory Sub-Committee
   2. Regulatory Advisory Panel – this item is not currently for publication
5. Performance reports
   1. Management Board Scorecards
   2. Annual Report and Financial Statements – at the time of the meeting this item was not for publication
6. Update from Audit and Risk Committee Chair – this was an oral item
7. Management accounts
   • Monthly management accounts
8. Any other urgent business – this was an oral item

21 March 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Discussion items
   1. Risk Appetite Statement Review – at the time of the meeting this item was not for publication
   2. DP Reform Update – at the time of the meeting this item was not for publication
5. Performance reports
   • ICS Survey Results
   • Information Rights Strategic Plan – at the time of the meeting this was not for publication
   • Management Board Scorecard Q3
6. Management accounts
   • Annual Budget – at the time of the meeting this was not for publication
   • Monthly management accounts
7. Nominations Committee Update – this was an oral item
8. Update from Audit & Risk Committee Chair – this was an oral item
9. Any other urgent business – this was an oral item

13 December 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Performance Reports
   1. Management Board Scorecards Q1 & Q2 – at the time of the meeting this item was not for publication
   2. Progress towards achieving the IRSP – at the time of the meeting this item was not for publication
   3. Strategic Change and Transformation Programme including progress towards the Capacity and Capability Plan – at the time of the meeting this item was not for publication
5. Discussion Items
   1. Future ICO Corporate Plan – at the time of the meeting this item was not for publication
   2. Stakeholder perception and reputation management – at the time of the meeting this item was not for publication
6. Corporate Risk Register:-
   • Annual report
   • Risk Updates
   • Risk & Opportunity Register
7. Management accounts
   • Monthly management accounts
8. Any other urgent business – this was an oral item

27 October 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this is an oral item
5. Discussion items
   1. Data Protection Reform Consultation update – this is an oral item.
   2. Accountability Framework – this is an oral item
   3. Update on ICO Policy Profession and Policy Methodology – this is an oral item
   4. Our ways of working update - at the time of the meeting this item was not for publication
6. Update from Audit & Risk Committee Chair – this is an oral item
7. Management accounts
   • Monthly management accounts
8. Update on transition to new Information Commissioner – this is an oral item
9. Scheme of Delegation – at the time of the meeting this item was not for publication
10. Any other urgent business – this was an oral item

19 July 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Update from Senior Independent Director – this is an oral item
5. Discussion items
   1. Enduring objectives and performance indicators – at the time of the meeting this item was not for publication
   2. Constitutional Review Update – at the time of the meeting this item was not for publication
   3. Annual Track results – at the time of the meeting this item was not for publication
   4. Our Ways of Working Update– at the time of the meeting this item was not for publication
   5. EDI Target Action Plans– at the time of the meeting this item was not for publication
6. Performance reports
   • Information Rights Strategic Plan – at the time of the meeting this was not for publication
7. Nominations Committee
   1. Update on the work of the Nominations Committee – this is an oral item
   2. Board effectiveness review outcome – report attached
      • Annexe – Board effectiveness analysis
   3. Nominations Committee Terms of Reference – report attached
      • Annexe – Terms of Reference
8. Update from Audit and Risk Committee Chair – this is an oral item
9. Finance and Resourcing
   1. Monthly management accounts
   2. Analysis of Pay Data – at the time of the meeting this was not for publication
   3. Modern Slavery Statement – at the time of the meeting this was not for publication
10. Any other urgent business – this was an oral item

17 May 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Update from Senior Independent Director – this is an oral item
5. Discussion items
   1. Service Standards, KPIs and balance scorecard
   2. Regulatory Priorities – at the time of the meeting this item was not for publication
6. Performance reports
   • Progress towards achieving the Capacity and Capability Plan - report and dashboard
   • EDI Objectives
   • Draft Annual Report 202/21
7. Management accounts
   • Monthly management accounts
8. Risk and opportunity management
   • Strategic risk and opportunity register
   • Risk register
9. Any other urgent business – this was an oral item

22 March 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Update from Senior Independent Director – this is an oral item
5. Discussion items
   1. Annual Budget and Annual Business Cases – at the time of the meeting this item was not for publication
   2. Staff Survey – at the time of the meeting this item was not for publication
   3. Digital Regulation Coordination Forum – at the time of the meeting this item was not for publication
   4. Management Board Work Programme – at the time of the meeting this item was not for publication
6. Performance reports
   • Information Rights Strategic Plan – at the time of the meeting this was not for publication
7. Update from Senior Independent Director – this is an oral item
8. Management accounts
   • Monthly management accounts
9. Risk and opportunity management
   • Strategic risk and opportunity register
10. Any other urgent business – this was an oral item

1 February 2021

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Update from Senior Independent Director – this is an oral item
5. Discussion items
   • EU Withdrawal Update – this is an oral item
   • Data from Pay Progression Window – at the time of the meeting this item was not for publication
   • Information Access Management Report
6. Performance reports
   • Capacity and Capability Plan
7. Update from the Chair of Audit and Risk Committee – this is an oral item
8. Update to Audit and Risk Committee Terms of Reference
9. Management accounts
   • Q3 Budget Review – at the time of the meeting this item was not for publication
   • Monthly management accounts
10. Risk and opportunity management
    • Risk Appetite Statement – at the time of the meeting this item was not for publication
    • Strategic risk and opportunity register
11. Any other urgent business – this was an oral item

16 November 2020

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this is an oral item
5. Senior Independent Director’s update – this is an oral item
6. Audit Committee Chair’s update – this is an oral item
7. Discussion items
   1. EU Withdrawal Update – at the time of the meeting this item was not for publication
   2. Future Regulatory Landscape Update – at the time of the meeting this item was not for publication
   3. Governance Arrangements – at the time of the meeting this item was not for publication
   4. IT Service Delivery Model – at the time of the meeting this item was not for publication
   5. HR/Workforce Strategy Paper – at the time of the meeting this item was not for publication
8. Performance reports
   • Information Rights Strategic Plan – at the time of the meeting this was not for publication
9. Management accounts
   • Monthly management accounts
10. Risk and opportunity management
    • Strategic risk and opportunity register
11. Any other urgent business – this was an oral item

21 Sept 2020

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this is an oral item
5. Discussion items 
   1. EU Withdrawal Update – this is an oral item
   2. Constitutional Review – at the time of the meeting this item was not for publication
   3. Senior Independent Director
6. Performance reports
   • Capacity and Capability Plan
7. Management accounts
   • Monthly management accounts
8. Risk and opportunity management
   • Strategic risk and opportunity register
9. Any other urgent business – this was an oral item

20 July 2020

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this is an oral item
5. Discussion items
   1. Constitutional Review Update – at the time of the meeting this item was not for publication
   2. Regulatory Action Policy
   3. Wellbeing Survey – at the time of the meeting this item was not for publication
6. Performance reports

• Information Rights Strategic Plan – at the time of the meeting this was not for publication

7. Management accounts

• Monthly management accounts

8. Risk and opportunity management

• Strategic risk and opportunity register

9. Update of governance changes – this was an oral item

10. Any other urgent business – this was an oral item

18 May 2020

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items

• Prioritisation in the context of COVID-19– at the time of the meeting this item was not for publication
• Regulatory posture – at the time of the meeting this item was not for publication
• Data prospects update – at the time of the meeting this item was not for publication

6. Strategic Performance report – Business Continuity Programme update– at the time of the meeting this item was not for publication

7. Management accounts

• 2020/21 budget update – at the time of the meeting this item was not for publication
• Monthly management accounts

8. Risk and opportunity management

• Risk and opportunity register

9. Annual report – at the time of the meeting this item was not for publication

10. Progress with governance changes – this was an oral item

11. Any other urgent business – this was an oral item

16 March 2020

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items

• Data Prospects – at the time of the meeting this item was not for publication
• 2020/21 budget – at the time of the meeting this item was not for publication
• Review of first year of pay progression – at the time of the meeting this item was not for publication

6. Strategic Performance report – Information Rights Strategic Plan – at the time of the meeting this item was not for publication

7. Management accounts

• Monthly management accounts

8. Risk and opportunity management

• Risk and opportunity register

9. Progress with governance changes – this was oral item

10. Coronavirus preparations – this was an oral item

11. Any other urgent business – this was an oral item

 24 January 2020

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items 
   • Key performance measures – at the time of the meeting this item was not for publication
   • Management Board Terms of Reference – Terms of reference for Management Board are available on the Decision making structure page
   • EU Exit Preparations – at the time of the meeting this item was not for publication
   • Accommodation update – at the time of the meeting this item was not for publication
   • Commissioner relocation – at the time of the meeting this item was not for publication
6. Strategic Performance report – Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication
7. Management accounts 
   • Monthly management accounts
8. Risk and opportunity management
   • Risk and opportunity management policy – this policy is available on our policies and procedures page
   • Risk and opportunity register
9. Any other urgent business – this was an oral item

8 November 2019

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items
   • General election – this was an oral item
   • EU Exit – this was an oral item
   • Management Board Terms of Reference – Terms of reference for Management Board are available on the Decision making structure page
6. Quarter one performance against the Information Rights Strategic Plan and the Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication
7. Management accounts
   • Monthly management accounts
8. Risk and opportunity management
   • Risk and opportunity register
9. Any other urgent business – this was an oral item

5 August 2019

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items
   • Management Board effectiveness – at the time of the meeting this item was not for publication
   • Age appropriate design code – at the time of the meeting this item was not for publication
6. Risk and opportunity management
   • Risk and opportunity register
7. Quarter one performance against the Information Rights Strategic Plan and the Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication
8. Management accounts
   • Monthly management accounts
9. Any other urgent business – this was an oral item

7 May 2019

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items
   • Online Harms white paper – at the time of the meeting this item was not for publication
   • Funding ICO litigation –at the time of the meeting this item was not for publication
   • Service excellence transformation programme – at the time of the meeting this item was not for publication
   • Corporate governance structures - at the time of publication, this item was not for publication
   • Update on progress on issues discussed at Management Board Planning Day, 18 October 2018 - at the time of the meeting this item was not for publication
6. Risk and opportunity management
   • Risk and opportunity register
7. Quarter four performance against the Information Rights Strategic Plan and the Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication
8. Management accounts
   • Monthly management accounts
   • 2019/20 ICO budget – at the time of the meeting this item was not for publication
9. Annual board evaluation – at the time of the meeting this item was not for publication
10. Any other urgent business – this was an oral item

4 February 2019

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items
   • EU Withdrawal Planning – this was an oral item
   • Pay Policy – the ICO’s Pay Policy is available on the ICO’s website here.

6. Risk and opportunity management
7. Quarter three performance against the Information Rights Strategic Plan and the Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication
8. Management accounts 

• Monthly management accounts

6. Any other urgent business – this was an oral item

5 November 2018

1. Introduction and apologies – this was an oral item
2. Declaration of Interests – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items
   • Remuneration Advisory Panel – at the time of the meeting this item was not for publication
   • EU Withdrawal Planning – at the time of the meeting this item was not for publication
   • Priority Case Update – this was an oral item
6. Risk and opportunity management
   • Risk and opportunity register 
7. Quarter one performance against the Information Rights Strategic Plan and the Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication
8. Management accounts 
   • Monthly management accounts
9. Any other urgent business – this was an oral item

6 August 2018

1. Introduction and apologies – this was an oral item

2. Declaration of Interests – this was an oral item

3. Matters arising from the previous meeting – the minutes of the previous meeting are below

4. Commissioner’s introduction – this was an oral item

5. Discussion items

   • Remuneration Advisory Panel terms of reference – at the time of the meeting this item was not for publication
   • Governance review – at the time of the meeting this item was not for publication
   • Director appointments – this was an oral item

6. Risk and opportunity management

   • Risk and opportunity register

7. Quarter one performance against the Information Rights Strategic Plan and the Resource and Infrastructure Strategic Plan – at the time of the meeting this item was not for publication

8. Management accounts
   • Monthly management accounts

9.  Any other urgent business – this was an oral item

11 May 2018

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items
   • Data protection bill – this was an oral item
   • Pay negotiations – this was an oral item
   • ICO capacity, capability and resilience – at the time of the meeting this item was not for publication
   • Children strategy – at the time of the meeting this item was not for publication
6. Risk and opportunity management
   • Risk and opportunity register
7. Quarter 4 performance against the Information Rights Strategic Plan and the DCEO directorate business plan – at the time of the meeting this item was not for publication
8. Annual report and accounts
   • Monthly management accounts
9. Board evaluation – this was an oral item
10. Any other business – this was an oral item

12 February 2018

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction – this was an oral item
5. Discussion items – at the time of the meeting these items were not for publication

• Technology Strategy
• Budget 2018/19
• Funding model
• Post-BREXIT planning

6. Risk and opportunity management
   Risk and opportunity register

7. Performance against the Information Rights Strategic Plan – at the time of the meeting this item was not for publication
8. Finance – monthly management accounts

9 Any other business – this was an oral item

 6 November 2017 

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the minutes of the previous meeting are below
4. Commissioner’s introduction
5. Discussion items
   
   • Data ethics and data protection
   • Regulatory action policy
   • Resource and infrastructure strategic plan
   • ISO 27001
     
     At the time of the meeting these items were not for publication
6. Board and performance review process
7. Risk and opportunity management
8. Performance against the Information Rights Strategic Plan – at the time of the meeting this item was not for publication
9. Management accounts – at the time of the meeting this item was not for publication

7 August 2017 

1. Introduction and apologies – this was an oral item
2. Declaration of interests – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from  the previous meeting are available below
4. Commissioner’s introduction – this was an oral item
5. Discussion items – at the time of the meeting this item was not for publication
   
   • People strategy and pay
   • Assessment of Non-executive Directors
   • Operational intake
   • IT strategy
   • Future funding arrangements
6. Risk management – at the time of the meeting this item was not for publication
7. Performance against the Information Rights Strategic Plan – at the time of the meeting this item was not for publication

8. Management accounts – at the time of the meeting this item was not for publication
9. Any other urgent business – this was an oral item

8 May 2017

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Commissioner’s forward look – this was an oral item
5. Corporate governance
   • Terms of reference for Management Board, Audit Committee and Senior Leadership Team are available on the Decision making structure page 
   • Information Rights Strategy – ICO’s Information Rights Strategic Plan 2017-2022
   • Risk and opportunity register – at the time of the meeting this item was not for publication
   • Annual report and Accounts 2016-2017 – the ICO’s Annual report and Accounts when published can be found on the Annual reports page
6. Certification strategy – at the time of the meeting this item was not for publication
7. Performance against the ICO Plan
   • Performance report - at the time of the meeting this item was not for publication
   • Information rights report: Quarter 4, 2016/17
8. Directorate steering group reports
   • Operations report: Quarter 4, April 2017 
   • Policy – at the time of the meeting this item was not for publication
   • DCEO – at the time of the meeting this item was not for publication
9. Senior Leadership Team – minutes of Senior Leadership Team meetings are available on the Senior Leadership Team page
10. Audit Committee – minutes of Audit Committee meetings are available on the Audit Committee page

6 February 2017

1. Introductions and apologies – this is an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Senior Leadership Team update – at the time of the meeting the paper was not for publication
5. Discussion items
   • Grants and contributions scheme – this was an oral item
   • Triennial review report
   • Management and governance changes – at the time of the meeting the paper was not for publication
   • Planning for 2017/18 – this was an oral item
   • Change Programme – at the time of the meeting the paper was not for publication
6. Performance against the ICO Plan 2016-2019 – at the time of the meeting the paper was not for publication
7. Finances – at the time of the meeting the paper was not for publication
8. Issues reports
   • Operations report: Quarter 3, January 2017
   • Information Rights report: Quarter 3, 2016/17 
   • Corporate Affairs report: Quarter 3, January 2017
   • Organisational Development – at the time of the meeting the paper was not for publication
   • Business Development and IT – at the time of the meeting the paper was not for publication
   • Customer contact – at the time of the meeting the paper was not for publication
9. Senior Management Team – minutes of Senior Management Team meetings
10. Audit Committee – minutes of Audit Committee meetings

31 October 2016

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the last meeting are available below
4. Commissioner’s forward look – at the time of the meeting the document was not for publication
5. Discussion items – at the time of the meeting the documents were not for publication
6. The Change Programme – at the time of the meeting the document was not for publication
7. Quarterly performance against the ICO Plan 2016-2019 – at the time of the meeting the document was not for publication
8. Income and expenditure
   • Quarterly finance report
9. Issues reports
   • Operations report: Quarter 2, October 2016
   • Information Rights report: Quarter 2, 2016/17
   • Corporate Affairs report: Quarter 2, October 2016
   • Organisational Development report
10. Business Development and IT – at the time of the meeting the document was not for publication
11. Customer Contact – at the time of the meeting the document was not for publication
12. Senior Management Team – minutes of Senior Management Team meetings
13. Audit Committee – minutes of Audit Committee meetings

25 July 2016

1. Introductions and apologies – this was an oral item
2. Declaration of interests – this was an oral item
3. Impact of the EU referendum result on the ICO, its Corporate Plan and the risks arising – this was an oral item
4. Matters arising from the previous meeting – the agreed minutes of the previous meeting are available below
5. Current issues and forward look from the Information Commissioner and Deputy – this was an oral item
6. Performance against the ICO Plan – at the time of the meeting this document was not for publication
7. Finances
   • Quarterly finance report
8. Issues reports
   • Operations report: Quarter 1, July 2016
   • Information rights report: Quarter 1, 2016/17
   • Corporate Affairs report: Quarter 1, July 2016
   • Organisational Development: June 2016 Dashboard
   • Business Development and IT – at the time of the meeting this document was not for publication
   • Customer Contact
9. Senior Management Team meetings – minutes of Senior Management Team meetings
10. Audit Committee – minutes of Audit Committee meetings
11. Remuneration Committee – at the time of the meeting this document was not for publication
12. Any other business – this was an oral item

 25 April 2016

1. Introductions and apologies – this was an oral item
2. Declaration of interests – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes of the previous meeting are available below
4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
5. ICO change programme – this was an oral item
6. End of year financial position – this was an oral item
7. Annual report update – the Annual Report and Accounts 2015/16 will be published on the Annual reports page in late June
8. Performance against the ICO Plan 2015-2018 – at the time of the meeting the document was not for publication
9. Issues reports
   • Operations report: Quarter 4, April 2016
   • Information Rights report: Quarter 4, 2015/16
   • Corporate Affairs report: Quarter 4, April 2016
   • Organisational Delivery
   • Business Development report: January to March 2016
10. Senior Management Team meetings – minutes of Senior Management Team meetings
11. Audit Committee – minutes of Audit Committee meetings

Minutes of this meeting  – 25 April 2016

25 January 2016

1. Introductions and apologies – this was an oral item
2. Declaration of interests – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Commissioner’s forward look
   • Information paper – at the time of the meeting this document was not for publication
   • Risk register – at the time of the meeting this document was not for publication
5. ICO change programme – this was an oral item
6. ICO Plan 2016-2019 and Budget 2016/17
   • Draft Plan – this document will be published on the Management board page shortly
   • Draft Budget - at the time of the meeting this document was not for publication
7. Committee self assessment and the “Corporate governance in central government departments: Code of practice 2011” – at the time of the meeting this item was not for publication
8. Performance against ICO Plan 2015-2018 – at the time of the meeting this item was not for publication
9. Finances
   - Quarterly income and expenditure report – income and expenditure reports
10. Issues reports
    • Operations report: Quarter 3, January 2016
    • Information rights report: Quarter 3, 2015/16 
    • Corporate Affairs report: Quarter 3, January 2016
    • Organisational Development: December 2015 Dashboard
    • Business Development report: October to December 2015
11. Senior Management Team meetings – minutes of Senior Management Team meetings
12. Audit Committee – minutes of Audit Committee meetings
13. Remuneration Committee - at the time of the meeting this document was not for publication

Minutes of this meeting  – 25 January 2016

2 November 2015

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
5. Future Management Board arrangements – this was an oral item
6. Allegations of criminal offences under the DPA and FOIA against ICO staff – at the time of the meeting the documents were not for publication
7. Notification fee research – at the time of the meeting the documents were not for publication
8. Draft ICO Plan 2016-2019 – at the time of the meeting the documents were not for publication
9. Performance against the ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
10. Finances
    • September income and expenditure report
11. Issues reports
    • Operations report: Quarter 2, October 2015
    • Information Rights
    • Corporate Affairs report: Quarter 2, October 2015
    • Organisational Development: October 2015 Dashboard
    • Business development: September 2015 income and expenditure report
12. Executive Team meetings
    • Minutes of Executive Team meetings
13. Audit Committee
    • Audit Committee – minutes of Audit Committee meetings

Minutes of this board meeting  – 2 November 2015

27 July 2015

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
5. Triennial review – this was an oral item
6. Deputy CEO issues

Critical IT hardware failure – at the time of the meeting the document was not for publication

IT Strategy – at the time of the meeting the document was not for publication

7. Performance against ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
8. Finances
   • June income and expenditure report

9. Issues reports
   • Operations report: Quarter 1, July 2015
   • Information Rights – at the time of the meeting this document was not for publication
   • Corporate Affairs report: Quarter 1, July 2015
   • Organisational Development: July 2015 Dashboard
   • IT – at the time of the meeting this document was not for publication
10. Executive Team meetings
11. Minutes of Executive Team meetings
12. Audit Committee – minutes of Audit Committee meetings
• Minutes of this meeting
13. Remuneration Committee – at the time of the meeting the document was not for publication
    Minutes of this meeting  – 27 July 2015

27 April 2015

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
5. Staff engagement and industrial relations – this was an oral item
6. Registration fee strategy
7. Committee self assessment
8. Annual report and accounts – at the time of the meeting the documents were not for publication. The Annual Report and Accounts will be published in July
9. Register of interests – at the time of the meeting the documents were not for publication
10. Finances – at the time of the meeting the documents were not for publication
11. Performance against ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
12. Issues reports
    • Operations report: Quarter 4, April 2015
    • Information Rights – at the time of the meeting this document was not for publication
    • Corporate Affairs report: Quarter 4, April 2015
    • Organisational Development – at the time of the meeting this document was not for publication
    • IT – at the time of the meeting this document was not for publication
13. Executive Team meetings - Minutes of Executive Team meetings
14. Audit Committee - Minutes of Audit Committee meetings
    Minutes of this meeting – 27 April 2015

26 January 2015

1. Introductions and apologies – this was an oral item
2. Declarations of interest – this was an oral item
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
5. Triennial Review – the Commissioner’s response to the MOJ Triennial Review consultation
6. Feedback on the process of recruiting the new Commissioner – this was an oral item
7. Staff engagement survey – at the time of the meeting the document was not for publication
8. ICO Plan 2015-2018 and ICO Budget 2015/16 – at the time of the meeting the documents were not for publication
9. Performance against ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
10. Finances – December income and expenditure report
11. Issues reports
    • Operations report: Quarter 3, January 2015
    • Information Rights – at the time of the meeting this document was not for publication
    • Corporate Affairs report: Quarter 3, January 2015
    • Organisational Developmen: January 2015 Dashboard
    • IT – at the time of the meeting this document was not for publication
12. Executive Team meetings - Minutes of Executive Team meetings
13. Audit Committee - Minutes of Audit Committee meetings
14. Remuneration Committee – at the time of the document was not for publication
    Minutes of this meeting – 26 January 2015

20 October 2014

1. Introductions and apologies – this was an oral item.
2. Declaration of interests – this was an oral item.
3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below.
4. Commissioner’s forward look – this was an oral item.
5. Triennial review – this was an oral item.
6. Follow up to the Management Board Strategy Day – at the time of the meeting the document was not for publication.
7. Remuneration Committee and Leadership Group terms of reference
   • view the agreed terms of reference for these committees
8. Performance against the ICO Plan 2014-2017 – at the time of the meeting the document was not for publication.
9. Finances – August finance report
10. Issues reports
    • Operations report: Quarter 2, October 2014
    • Registration service transformation – at the time of the meeting this document was not for publication.
    • Information Rights – at the time of the meeting this document was not for publication.
    • Corporate Affairs – at the time of the meeting this document was not for publication.
    • Organisational development: October 2014 Dashboard
    • IT and procurement – at the time of the meeting this document was not for publication.
11. Executive Team – view the minutes of Executive Team meetings.
12. Any other business – this was an oral item.
    Minutes of this meeting – 20 October 2014

28 July 2014

1. Introductions and apologies – this was an oral item. 
2. Declarations of interest – this was an oral item. 
3. Matters arising from the previous meeting – the adopted minutes of the previous meeting are available below. 
4. Commissioner’s forward look and the risk register – at the time of the meeting the documents were not for publication. 
5. Review of ICO funding, powers and independence – this was an oral item.
6. Review of decision making in times of uncertainty
   • Internal audit review
7. Changes to terms of reference to reflect the recent re-organisation – at the time of the meeting the document was not for publication.
8. Performance against the ICO Plan 2014-2017 – at the time of the meeting the document was not for publication. 
9. Finances.
   Income and expenditure report
10. Issues report 
    • Operations report: Quarter 1, July 2014
    • Information rights – at the time of the meeting the document was not for publication 
    • Communications
    • Organisational Development: July 2014 Dashboard
    • IT – at the time of the meeting the document was not for publication.
    • Procurement – at the time of the meeting the document was not for publication. 
11. Executive Team
    • Minutes of Executive Team meetings
12. Audit Committee
    • Minutes of Audit Committee meetings
13. Remuneration Committee – at the time of the meeting the document was not for publication.
14. Any other business – this was an oral item.
    Minutes of this meeting – 28 July 2014

28 April 2014

1. Introductions and apologies – this was an oral item.
2. Declarations of interest – this was an oral item.
3. Matters arising from the previous meeting – the adopted minutes of the previous meeting are available below.
4. Commissioner’s forward look and the risk register – at the time of the meeting the documents were not for publication.
5. Data Protection work: costs – at the time of the meeting the documents were not for publication.
6. Performance against the ICO Plan 2013-2016 – at the time of the meeting the documents were not for publication.
7. 2013/14 year end financial outcome – at the time of the meeting the documents were not for publication.
8. Issues report
   • Operations report: Quarter 4, April 2014
   • Information rights – at the time of the meeting the documents were not for publication
   • Communications
   • Organisational Developmen: April 2014 Dashboard
   • IT – at the time of the meeting the documents were not for publication.
9. Executive Team
   • Minutes of Executive Team meetings
10. Audit Committee
    • Minutes of Audit Committee meetings
11. Any other business – this was an oral item.
    Minutes of this meeting – 28 April 2014

27 January 2014

1. Introductions and apologies – this was an oral item.
2. Declarations of interest – this was an oral item.
3. Matters arising from the previous meeting – the adopted minutes of the previous meeting are available below.
4. Commissioner’s forward look and the risk register – at the time of the meeting the documents were not for publication.
5. IT strategy – at the time of the meeting the document was not for publication.
6. Planning and budgeting – at the time of the meeting the documents were not for publication – the ICO Plan 2014-2017 will be published on the ICO website shortly.
7. Management Board self assessment and changes to other committee’s term of reference.
   • Decision paper
8. Governance statement – at the time of the meeting the document was not for publication.
9. Performance against the ICO Plan 2013-2016 – at the time of the meeting the document was not for publication.
10. Finances
    • Quarterly income and expenditure report
11. Issues reports
    • Operations report: Quarter 3, January 2014
    • Information Rights – at the time of the meeting the document was not for publication
    • Corporate Affairs: Quarter 3, January 2014
    • Organisational Development: January 2014 Dashboard
    • IT – at the time of the meeting the document was not for publication.
12. Executive Team
    • Minutes of Executive Team meetings
13. Audit Committee 
    • Minutes of Audit Committee meetings
14. Remuneration Committee – at the time of the meeting the document was not for publication.
    Minutes of this meeting – 27 January 2014

Board and performance review process