We publish the minutes of our Management Board meetings on this page, and we also publish the papers from these meetings whenever appropriate.

12 February 2018

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the minutes of the previous meeting are below
  4. Commissioner’s introduction – this was an oral item
  5. Discussion items – at the time of the meeting these items were not for publication
  • Technology Strategy
  • Budget 2018/19
  • Funding model
  • Post-BREXIT planning
  1. Risk and opportunity management
    Risk and opportunity register
  1. Performance against the Information Rights Strategic Plan – at the time of the meeting this item was not for publication
  2. Finance – monthly management accounts

9 Any other business – this was an oral item

 6 November 2017 

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the minutes of the previous meeting are below
  4. Commissioner’s introduction
  5. Discussion items
    • Data ethics and data protection
    • Regulatory action policy
    • Resource and infrastructure strategic plan
    • ISO 27001

      At the time of the meeting these items were not for publication
  6. Board and performance review process
  7. Risk and opportunity management
  8. Performance against the Information Rights Strategic Plan – at the time of the meeting this item was not for publication
  9. Management accounts – at the time of the meeting this item was not for publication

7 August 2017 

  1. Introduction and apologies – this was an oral item
  2. Declaration of interests – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from  the previous meeting are available below
  4. Commissioner’s introduction – this was an oral item
  5. Discussion items – at the time of the meeting this item was not for publication
    • People strategy and pay
    • Assessment of Non-executive Directors
    • Operational intake
    • IT strategy
    • Future funding arrangements
  6. Risk management – at the time of the meeting this item was not for publication
  7. Performance against the Information Rights Strategic Plan – at the time of the meeting this item was not for publication
  1. Management accounts – at the time of the meeting this item was not for publication
  2. Any other urgent business – this was an oral item

8 May 2017

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Commissioner’s forward look – this was an oral item
  5. Corporate governance
  6. Certification strategy – at the time of the meeting this item was not for publication
  7. Performance against the ICO Plan
  8. Directorate steering group reports
  9. Senior Leadership Team – minutes of Senior Leadership Team meetings are available on the Senior Leadership Team page
  10. Audit Committee – minutes of Audit Committee meetings are available on the Audit Committee page

6 February 2017

  1. Introductions and apologies – this is an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Senior Leadership Team update – at the time of the meeting the paper was not for publication
  5. Discussion items
    • Grants and contributions scheme – this was an oral item
    • Triennial review report
    • Management and governance changes – at the time of the meeting the paper was not for publication
    • Planning for 2017/18 – this was an oral item
    • Change Programme – at the time of the meeting the paper was not for publication
  6. Performance against the ICO Plan 2016-2019 – at the time of the meeting the paper was not for publication
  7. Finances – at the time of the meeting the paper was not for publication
  8. Issues reports
  9. Senior Management Team – minutes of Senior Management Team meetings
  10. Audit Committee – minutes of Audit Committee meetings

31 October 2016

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the last meeting are available below
  4. Commissioner’s forward look – at the time of the meeting the document was not for publication
  5. Discussion items – at the time of the meeting the documents were not for publication
  6. The Change Programme – at the time of the meeting the document was not for publication
  7. Quarterly performance against the ICO Plan 2016-2019 – at the time of the meeting the document was not for publication
  8. Income and expenditure
  9. Issues reports
  10. Business Development and IT – at the time of the meeting the document was not for publication
  11. Customer Contact – at the time of the meeting the document was not for publication
  12. Senior Management Team – minutes of Senior Management Team meetings
  13. Audit Committee – minutes of Audit Committee meetings

25 July 2016

  1. Introductions and apologies – this was an oral item
  2. Declaration of interests – this was an oral item
  3. Impact of the EU referendum result on the ICO, its Corporate Plan and the risks arising – this was an oral item
  4. Matters arising from the previous meeting – the agreed minutes of the previous meeting are available below
  5. Current issues and forward look from the Information Commissioner and Deputy – this was an oral item
  6. Performance against the ICO Plan – at the time of the meeting this document was not for publication
  7. Finances
  8. Issues reports
  9. Senior Management Team meetings – minutes of Senior Management Team meetings
  10. Audit Committee – minutes of Audit Committee meetings
  11. Remuneration Committee – at the time of the meeting this document was not for publication
  12. Any other business – this was an oral item

 25 April 2016

  1. Introductions and apologies – this was an oral item
  2. Declaration of interests – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes of the previous meeting are available below
  4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
  5. ICO change programme – this was an oral item
  6. End of year financial position – this was an oral item
  7. Annual report update – the Annual Report and Accounts 2015/16 will be published on the Annual reports page in late June
  8. Performance against the ICO Plan 2015-2018 – at the time of the meeting the document was not for publication
  9. Issues reports
  10. Senior Management Team meetings – minutes of Senior Management Team meetings
  11. Audit Committee – minutes of Audit Committee meetings

Minutes of this meeting  – 25 April 2016

25 January 2016

  1. Introductions and apologies – this was an oral item
  2. Declaration of interests – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Commissioner’s forward look
    • Information paper – at the time of the meeting this document was not for publication
    • Risk register – at the time of the meeting this document was not for publication
  5. ICO change programme – this was an oral item
  6. ICO Plan 2016-2019 and Budget 2016/17
    • Draft Plan – this document will be published on the Management board page shortly
    • Draft Budget - at the time of the meeting this document was not for publication
  7. Committee self assessment and the “Corporate governance in central government departments: Code of practice 2011” – at the time of the meeting this item was not for publication
  8. Performance against ICO Plan 2015-2018 – at the time of the meeting this item was not for publication
  9. Finances
    - Quarterly income and expenditure report – income and expenditure reports
  10. Issues reports
  11. Senior Management Team meetings – minutes of Senior Management Team meetings
  12. Audit Committee – minutes of Audit Committee meetings
  13. Remuneration Committee - at the time of the meeting this document was not for publication

Minutes of this meeting  – 25 January 2016

2 November 2015

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
  5. Future Management Board arrangements – this was an oral item
  6. Allegations of criminal offences under the DPA and FOIA against ICO staff – at the time of the meeting the documents were not for publication
  7. Notification fee research – at the time of the meeting the documents were not for publication
  8. Draft ICO Plan 2016-2019 – at the time of the meeting the documents were not for publication
  9. Performance against the ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
  10. Finances
  11. Issues reports
  12. Executive Team meetings
  13. Audit Committee

Minutes of this board meeting  – 2 November 2015

27 July 2015

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
  5. Triennial review – this was an oral item
  6. Deputy CEO issues

Critical IT hardware failure – at the time of the meeting the document was not for publication

IT Strategy – at the time of the meeting the document was not for publication

  1. Performance against ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
  2. Finances
  1. Issues reports
  2. Executive Team meetings
  3. Minutes of Executive Team meetings
  4. Audit Committee – minutes of Audit Committee meetings
  5. Remuneration Committee – at the time of the meeting the document was not for publication
    Minutes of this meeting  – 27 July 2015

27 April 2015

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
  5. Staff engagement and industrial relations – this was an oral item
  6. Registration fee strategy
  7. Committee self assessment
  8. Annual report and accounts – at the time of the meeting the documents were not for publication. The Annual Report and Accounts will be published in July
  9. Register of interests – at the time of the meeting the documents were not for publication
  10. Finances – at the time of the meeting the documents were not for publication
  11. Performance against ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
  12. Issues reports
  13. Executive Team meetings - Minutes of Executive Team meetings
  14. Audit Committee - Minutes of Audit Committee meetings
    Minutes of this meeting – 27 April 2015

26 January 2015

  1. Introductions and apologies – this was an oral item
  2. Declarations of interest – this was an oral item
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below
  4. Commissioner’s forward look – at the time of the meeting the documents were not for publication
  5. Triennial Review – the Commissioner’s response to the MOJ Triennial Review consultation
  6. Feedback on the process of recruiting the new Commissioner – this was an oral item
  7. Staff engagement survey – at the time of the meeting the document was not for publication
  8. ICO Plan 2015-2018 and ICO Budget 2015/16 – at the time of the meeting the documents were not for publication
  9. Performance against ICO Plan 2017-2017 – at the time of the meeting the document was not for publication
  10. Finances – December income and expenditure report
  11. Issues reports
  12. Executive Team meetings - Minutes of Executive Team meetings
  13. Audit Committee - Minutes of Audit Committee meetings
  14. Remuneration Committee – at the time of the document was not for publication
    Minutes of this meeting – 26 January 2015

20 October 2014

  1. Introductions and apologies – this was an oral item.
  2. Declaration of interests – this was an oral item.
  3. Matters arising from the previous meeting – the agreed minutes from the previous meeting are available below.
  4. Commissioner’s forward look – this was an oral item.
  5. Triennial review – this was an oral item.
  6. Follow up to the Management Board Strategy Day – at the time of the meeting the document was not for publication.
  7. Remuneration Committee and Leadership Group terms of reference
  8. Performance against the ICO Plan 2014-2017 – at the time of the meeting the document was not for publication.
  9. Finances – August finance report
  10. Issues reports
    • Operations report: Quarter 2, October 2014
    • Registration service transformation – at the time of the meeting this document was not for publication.
    • Information Rights – at the time of the meeting this document was not for publication.
    • Corporate Affairs – at the time of the meeting this document was not for publication.
    • Organisational development: October 2014 Dashboard
    • IT and procurement – at the time of the meeting this document was not for publication.
  11. Executive Team – view the minutes of Executive Team meetings.
  12. Any other business – this was an oral item.
    Minutes of this meeting – 20 October 2014

28 July 2014

  1. Introductions and apologies – this was an oral item. 
  2. Declarations of interest – this was an oral item. 
  3. Matters arising from the previous meeting – the adopted minutes of the previous meeting are available below. 
  4. Commissioner’s forward look and the risk register – at the time of the meeting the documents were not for publication. 
  5. Review of ICO funding, powers and independence – this was an oral item.
  6. Review of decision making in times of uncertainty
  7. Changes to terms of reference to reflect the recent re-organisation – at the time of the meeting the document was not for publication.
  8. Performance against the ICO Plan 2014-2017 – at the time of the meeting the document was not for publication. 
  9. Finances.
    Income and expenditure report
  10. Issues report 
  11. Executive Team
  12. Audit Committee
  13. Remuneration Committee – at the time of the meeting the document was not for publication.
  14. Any other business – this was an oral item.
    Minutes of this meeting – 28 July 2014

28 April 2014

  1. Introductions and apologies – this was an oral item.
  2. Declarations of interest – this was an oral item.
  3. Matters arising from the previous meeting – the adopted minutes of the previous meeting are available below.
  4. Commissioner’s forward look and the risk register – at the time of the meeting the documents were not for publication.
  5. Data Protection work: costs – at the time of the meeting the documents were not for publication.
  6. Performance against the ICO Plan 2013-2016 – at the time of the meeting the documents were not for publication.
  7. 2013/14 year end financial outcome – at the time of the meeting the documents were not for publication.
  8. Issues report
  9. Executive Team
  10. Audit Committee
  11. Any other business – this was an oral item.
    Minutes of this meeting – 28 April 2014

27 January 2014

  1. Introductions and apologies – this was an oral item.
  2. Declarations of interest – this was an oral item.
  3. Matters arising from the previous meeting – the adopted minutes of the previous meeting are available below.
  4. Commissioner’s forward look and the risk register – at the time of the meeting the documents were not for publication.
  5. IT strategy – at the time of the meeting the document was not for publication.
  6. Planning and budgeting – at the time of the meeting the documents were not for publication – the ICO Plan 2014-2017 will be published on the ICO website shortly.
  7. Management Board self assessment and changes to other committee’s term of reference.
  8. Governance statement – at the time of the meeting the document was not for publication.
  9. Performance against the ICO Plan 2013-2016 – at the time of the meeting the document was not for publication.
  10. Finances
  11. Issues reports
  12. Executive Team
  13. Audit Committee 
  14. Remuneration Committee – at the time of the meeting the document was not for publication.
    Minutes of this meeting – 27 January 2014

 

Board and performance review process