For use by the organisation taking the decision to share data
Name of organisation receiving request to share data
Name of organisation requesting data
Name and position of person requesting data
Date request received
Description of data requested
|Data controller relationship:
|☐ Joint ☐ Separate
|Will we have a data sharing agreement in place?
|☐ Yes ☐ No
Purpose of sharing
Lawful basis for sharing – please state which
Why is sharing ‘necessary’?
Are additional conditions met for special category data or criminal offence data sharing (where applicable)?
Are additional provisions met in the case of Part 3 DPA 2018 data sharing?
Which legal power for sharing applies (if relevant)?
Have you considered a DPIA?
DPIA undertaken and outcome (if applicable)
Were views of DPO (or equivalent) considered? (if DPIA not done)
Are there any specific arrangements for retention/deletion of data?
What are the security considerations?
What arrangements are there for complying with individuals’ information rights?
Date(s) of requested sharing (or intervals if data is to be shared on a regular basis)
Decision on request
Reason(s) for sharing or not sharing
Decision taken by (name and position)